Gloucestershire Historic Churches Trust

Local Organiser’s Guidance

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This is the entry page for Local Organisers (LOs) and potential Local Organisers. Please bookmark this page and come back regularly for updates.

Activities coming up or now due

Check the Map!

If your church is a yellow map pin then it means you have not completed your questionnaires so please contact the County Organiser for help or just complete the paper questionnaire or both online questionnaires as soon as possible! If you are having trouble, please email the County Organiser. We don’t mind how we get the information so you can phone it through if this is easiest for you, please prepare your answers beforehand! People are relying on the information on the map to plan their routes so please check that your data is correct on the map.

Advertise the Event

You should have had your event pack with the posters for this year. Please add your details and put them in prominent places as you think best. The last page of the Local Organiser’s Handbook is a suggested advertisement for use in local magazines. Our major advertising campaign this year is the introduction of banners and boards to advertise the event at your church. We hope this will bring new participants to you to raise money for your church and for us to give back to you all. Please support this investment idea!

Try to get the church open

Even if it is just for a few hours within the 10am to 4pm event time, please try to open the church if you can. We have to report the number of open churches to the National Churches Trust so it helps our figures but more importantly, your visitors will not have a disappointing visit! You may not have had visitors before but none of us know who will take part on the day so please try to be open if you can.

Find Participants and choose your activities

If you are struggling to find participants prepared to ride or stride (cycle or walk!), please consider our list of alternative activities to offer. If you have someone who is prepared to do something and be sponsored for it then if it’s legal and safe, do encourage them! Ultimately we have to try to raise money via an activity that suits your church and your people. When you know what is going on, let the County Organiser know and he can email you specific instructions to help you do the paperwork.

Taking part

We really hope that each church will make an effort once a year to support our main fundraising event. We try to make it as appealing as we can and are open to new ideas and suggestions. We hope anyone who wants to support us can do and with the option of using cars, we hope everyone will try to do something e.g. a mystery tour!


To try to make more options available for you, we get suggestions and work hard to think of new ideas to try. These are on our campaigns page.

Find a Welcome Party

If possible, please try to find volunteers to welcome guests at your church on the day. We cannot guarantee that you will have any visitors of course so perhaps encourage welcome party members to volunteer for the time slots starting around midday and working outwards. See the Local Organiser’s Handbook for a form to help you plan this. It would be worth suggesting any volunteers bring warm clothing and something to do while waiting (perhaps a sponsored activity?). Visitors are always pleased when they arrive at a church and someone is there to welcome them. If you have a few local people who have volunteered, maybe swap regularly or overlap for company?

Help us to help

We provide thousands of pounds in grants every year to maintain churches throughout Gloucestershire, but we can only do that with your continued support. Please help us continue our vital work.

Create your own JustGiving fundraising page at

Text GHCT17 £10 to 70070 to donate £10 to GHCT. You can donate £1, £2, £3, £4, £5 or £10 only. Vodafone will reply with a link to a form to add Gift Aid or a message. You may be charged for the text message(s). See for help. Please report any issues.

Donate now

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